You can publish the complete content of your process model conveniently and in detail as a WebModel or HTML output. The WebModel can be viewed with a standard Internet browser (Internet Explorer, Firefox, Chrome, etc.) – a special viewing program is not required.
You can publish your complete process model, including all detailed information and linked documents, company-wide on the intranet, the internet or on a server.

Export Process Model as WebModel (HTML output)

1. Click File – Export – Whole Process Model.
2. In the right pane, click the WebModel button.
   The Export Process Model as WebModel window opens.
3. Under Content of WebModel, first select the graphics to be published. To select the content – there are four different views with Structure, Folder, List, Filter – mark the checkboxes in front of the processes.
   Delete

   Select processes according to release status

   If you activate the Display approved only option, only processes with the Released status are displayed in the window. 
   You can find more information on releasing processes in the ››› Perform Process Release Workflow.

   Delete

   To search for processes, select the Filter tab and enter an appropriate search term (or part of it).
   

   Delete

   At least one top-level process must be checked for publishing (otherwise the Next disabled).
   

4. Open the selection menu behind Homepage. All viflow objects are listed here that have a graphic and are therefore suitable as the start page for the WebModel.
    Select the graphic here that should be opened automatically when the WebModel is called.
5. Check the Export references only option if you want unused objects to be excluded from the export.
   Click Next.
   The User Interface Customization window opens.
   Delete

   Publishing must have a process selected as the start page (otherwise the Next disabled).

   Delete

   The start page is loaded when the WebModel is called up; it can be opened in the WebModel by clicking on Start page in the navigation always be called directly. Only processes from the currently loaded process model that have a process graphic can be selected as the start page.
   It is advisable to select a process overview or process map here (if available in the process model), which makes it easier for the viewer to get started with the WebModel.

6. Now the user interface of the WebModel can be customized:
   Make your selection based on the descriptions below and click Next.
   • Numerical sorting of processes(default: enabled)
     Here you specify whether processes should be sorted alphabetically in the WebModel navigation.
   • Use hyperlinks of first language, when not translated (default: enabled)
     If hyperlinks were only maintained in the first language, these are also adopted for other languages. If you do not want this behavior, remove the check mark.
   • Open last opened process instead of start page (default: enabled)
     If the set start page (homepage) should always be opened when the WebModel is opened, remove the checkmark.
7. In the following window you can set an accent color and the type of layout.
   The accent color selected here is used to display the WebModel. You can also select here whether the windows in the WebModel should appear angular or rounded.In the right part of the window you can see a preview of the current settings.Example (accent color blue, layout round, light menu):
   Example (accent color red, angular layout, dark menu):  Once selected, click Next.
8. Now customize the WebModel UI:
   
   • Default feedback address 
     An e-mail window of your default e-mail program is opened when you click the Feedback button in the WebModel. The name of the process appears in the subject line. The e-mail is addressed to the person responsible for the process (if available) or to an alternative recipient that you can enter here.
     IMPORTANT! The default feedback address is only used if no process manager (tab ››› "Management") with a valid email address has been assigned to the respective process.
     If the process name is not to appear in the subject line, the e-mail address and subject must be entered according to the following scheme:
     E-mail address: "support@vicon.biz"
     Subject line: "WebModel Feedback"
     ››› Input: "mailto: support@vicon.biz?subject= WebModel Feedback"
     Delete

     The Use for CC option allows you to use the Default feedback address specified in the field when exporting always send the entered address as a CC.

     

     If you activate this option, the feedback will be sent to the responsible person AND to the CC address.

   • Custom Hyperlink 1/2/3
     In the WebModel header you will find the Hyperlinks button, which gives direct access to three addresses (or mailto commands). These three Internet addresses can be entered in these fields.
     The label of the hyperlinks in the WebModel can be added in the Label field.
   • Enable Comments
     Deactivate this option if you do not want the comments to be displayed in the WebModel.
   • Enable anonymous authentication
     If you would like to use the WebModel without a cockpit and registration via AD (Active Directory) – i.e. without personalization and cockpit - you can activate this option and create an "anonymous WebModel".
9. Now enter the target directory for the WebModel:
    To do this, click the button , select the target directory for the WebModel and confirm with Select folder.
   If necessary, change the following settings:
   • Save in Process Model (All Users)
     The directory path is saved in the process model file if this option is activated. The path for the export is already preset for other users as well.
   • Copy linked files to target location (default: disabled)
     All linked documents will be copied to a folder in the export path if a check mark is placed here. This makes it possible, for example, to view the WebModel offline and still access the linked documents (which are usually on the server).
   • Preview local WebModel
     If the checkmark is set, the WebModel will be opened as a preview (!) in the browser after creation. Use this option to check the WebModel before exporting it to the web server. For the export to the web server, this process (without this option) has to be executed again.
   • Delete

     Caution!

     If this option is activated, only a preview of the WebModel is opened after the export (which is generated locally on the PC). The preview must not be saved on the web server!

     For exporting the WebModel (not the preview!) to the web server or to another directory, make sure to deactivate this option!

     All information about the WebModel preview can be found summarized in the article '››› Open local viflow WebModel as preview.

   • Select batch to execute after creation (default: no batch selected)
     Click the link to specify a batch file to run after exporting the process model. With such a file (*.bat), for example, the WebModel could be automatically compressed and copied to another network drive.
     Please contact your administrator to create a batch file.
10. Click Finish.

Updating the WebModel (Re-Export)

viflow saves the export settings for each process model, so the configuration described above – including the process selection – only needs to be carried out the first time it is published.

Very easily and with just one click you can update the WebModel with the last used settings:

To do this, click on the WebModel button under File – Export – Whole Process Model.

The WebModel is exported to the last used target directory with the last used configuration.

If you want to change the configuration (e.g. because of a new process selection or a new target directory), open the selection menu by clicking on the right part of the WebModel button and select the Export custumizing current settings function.

The Export Process Model as WebModel window opens.

Now change the settings and proceed as described above under ››› Export Process Model as WebModel (HTML output) from step 3.

Open last local WebModel

If a local preview of the WebModel has already been created, you can open it directly by clicking on this entry.

Export and Import Export Configuration

When the configuration of your WebModel is complete, you can save all individual settings in a configuration file (*.bin). Any number of configuration files can be created and the settings stored in them can be loaded.

Export Settings to File

1. Click File – Export – Whole Process Model.
2. Open the selection menu by clicking on the right part of the Export as WebModel button and select the Export settings to file function. The Save As window opens.
3. Select the storage location and file name for the configuration file and confirm with Save.

Import Settings to File

1. Click File – Export – Whole Process Model.
2. Open the selection menu by clicking on the right part of the WebModel button and select the Import settings from file function.
   The Open window opens.
   
3. Select the configuration file with the file extension *.bin and confirm with Open.
   The configuration is loaded and is available for the next export.
4. To export as a WebModel, proceed as described above under ››› Export process model as WebModel (HTML output).

Reset Export Settings

1. Click File – Export – Whole Process Model.
2. Open the selection menu by clicking on the right part of the Export as WebModel button and select the Reset export settings function.